Welcome to UW Oshkosh
We are happy you chose to work at the University of Wisconsin Oshkosh!
We encourage all new employees to utilize the PageUp orientation system that was used to complete an application of employment to become familiarized with UW Oshkosh.
To access a new employee resource manual, click here!
Throughout your first year at UW Oshkosh, we will be hosting a variety of orientation programs to get you acquainted with the University and the UW System. We hope this page provides you with helpful information to prepare for your new career!
Moving to Oshkosh
UW Oshkosh wants to ensure the happiness and security of its employees and their families. When relocating to start a career with UW Oshkosh sounds like a great idea, it’s always good to consider your spouses career path, as well.
Newera is a higher education alliance group that provides employment opportunities for trailing spouses. UW Oshkosh proudly participates in this program to ensure a seamless transition for the families of which it employs. Take a look at employment opportunities through newera here!
Additionally, if you are interested in learning more about the housing market in Oshkosh, click here!
All employment paperwork should be completed through PageUp (application system) prior to the beginning of one’s employment, except for Form I-9 and the w-4 form. Form I-9 and the w-4 cannot be completed within the PageUp system. The following forms must be completed upon employment at UW Oshkosh:
- Form I-9: Section 1 (page 1) of Form I-9 must be completed before or on the new employee’s first day of employment. Section 2 (page 2) needs to be completed within three business days of the employee’s first day of employment. Please reference page 3 of Form I-9 for a list of identification options that must be presented to complete Section 2. For directions on how to complete Form I-9, click here.
- W-4: The W-4 prompts decisions regarding tax exemptions to be made, which will automatically sync with the new employees direct deposit payroll. The Human Resources department cannot in any circumstance provide tax advice to employees, therefore, please utilize the directions on the second page of the w-4 form and consult your financial or tax advisor to make your tax exemption decisions.
- Payroll Direct Deposit Form: You may complete this form through PageUp (application system).
- New Employee Checklist: Boarding information, paperwork deadlines, and important tasks to complete as a new hire
- Voluntary Self Identification Form: You may complete this form through PageUp (application system).
- Employee Emergency Contact Information
Join Propel Oshkosh
UW Oshkosh proudly partners with Propel Oshkosh to support this group. All UW Oshkosh employees between the ages of 21 and 40 receive free entry into Propel Oshkosh (waiving the general $50 registration fee). To learn more about this program and view an event schedule, click here!
New faculty members at UW Oshkosh may reference the Academic Affairs website to learn about orientation opportunities taking place throughout the year. They will also be notified through email about benefit orientations happening around campus. To schedule a one-on-one benefits session with our benefits specialist, please call 920-424-1166.
New staff members will be scheduled and notified of an orientation of their benefit plan options within their first few weeks of employment, if eligible. It may be helpful for University staff members to familiarize themselves with the University Staff Senate campus connection program. To schedule a one-on-one benefits session with our benefits specialist, please call 920-424-1166.
Parenting Resources at UWO
Adding a child to your family (due to birth, adoption, legal guardianship, etc.) may create an event in which you can enroll your child in your current benefits plans.
More information about the eligible events may be found at the following links:
Family Medical Leave Act (FMLA)
Employees considering taking at least a week off from work due to their new child are highly encouraged to file for Family Medical Leave Act coverage. To review eligibility rules for FMLA, click here.
While Family Medical Leave is unpaid, employees may use any accumulated paid leave such as sick leave, personal holidays and vacation days (if applicable). Sick leave can be accrued even if an employee is on a paid leave of absence. Employees are advised to utilize their My UW System Portal to view their current leave availability and contact the Human Resources to set up a meeting with a Payroll Specialist if they have more questions.
Employees may request intermittent leave based on their work schedule at the discretion of their department chair or program director. Probationary faculty may request a stopping or suspending of the tenure clock according to the Faculty Handbook.
More information on Family Medical Leave at the University may be found in the Faculty and Academic Staff handbook. The Family Medical Leave Act request form can be found here.
UW Oshkosh Children’s Learning and Care Center provides quality and affordable childcare to UW Oshkosh students, employees, and the community. Enrollment forms should be turned in with as much advance notice as possible. Scheduling is done on a first come-first served basis, with currently enrolled children having first priority, followed by UW Oshkosh students who have financial aid, then UW Oshkosh students without financial aid. UW Oshkosh employees and community are accepted after the student priority deadlines. The cost of campus childcare varies by age of child and whether they are enrolled in half-day or full-day schedules.
Employees may choose to enroll in the Dependent Day Care Flex Spending Account to put away money pre-tax for childcare costs or costs related to other dependent care. Questions about campus childcare? Contact: Sandra Kust, Director, at firstname.lastname@example.org or Julie Dey, Assistant Director, at email@example.com.
There are also other highly rated childcare options in the Oshkosh community. Parents and guardians can search the Youngstar child care quality rating toolkit for additional options.
UW Oshkosh is required by the Fair Labor Standards Act to provide “reasonable break time for an employee to express breast milk for her nursing child for 1 year after the child’s birth each time such employee has need to express the milk.” UW Oshkosh is also required to provide “a place, other than a bathroom, that is shielded from view and free from intrusion from coworkers and the public, which may be used by an employee to express breast milk.” The Gender Equity Council has a list of lactation spaces on campus that are currently available to employees and students. This list is often updated; if you notice any issues with current lactation spaces, or if you are in need of additional space, please contact the Gender Equity Council. Discrimination or retaliation against lactating parents is a violation of federal law.
See this Fact Sheet for more information about your rights. You can also contact the Equity and Affirmative Action office for guidance.
Employee health insurance providers are required by the Affordable Care Act to cover the cost of a breast pump and lactation support services. The Birthing Center at Aurora Medical Center in Oshkosh includes certified lactation consultant support services. The Breastfeeding Alliance of Northeast Wisconsin also has a list of lactation resources in the Fox Valley. The UW Oshkosh Children’s Learning and Care Center is a breastfeeding-friendly childcare provider. The center has a lactation room on-site and the staff in the infant rooms work with nursing parents to cater to their baby’s individual needs.