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HRS Processes & Maintenance
Hiring Process
HRS Processes
HRS Maintenance
Lump Sum Payments

All students must be paid through the hourly process unless the job responsibilities fall within criteria for a lump sum, e.g. community advisers in Residence Life. To learn the difference between hourly positions and lump sum positions, click here.

Lump sum payments must be pre-approved. Submit the Student Employment Lump Sum Justification form to prior to student being hired.

Student Lump Sum Payment Request: The Lump Sum Payment form is required to outline the amount, frequency, and number of payments. Lump Sum payments must be submitted to Human Resources no later than the first Monday of the pay period in which the payment is to be made.

System Access Resources
  • HRS Provisioning – EUCs only
    Human Resources System for entering biographical and job data
  • HRS Authentication Access (FOB) – EUCs only
  • Local SIS PeopleSoft – Student Information System (PeopleSoft) that holds all student information including work study eligibility and enrollment information
  • Handshake (TitanJobs) – This is where departments may post their jobs being offered to students
    • Contact Career Services at 424-2181;
  • WISDM – Budget/accounting system including wage expenditures
Student Job Classifications

To determine the appropriate job classification (job code) to use, evaluate the extent of the job duties to be performed on a regular basis. For more specifics on the classification specifications, refer to the link below.

    • Student Help (HRS job code 94870) – classification requiring close supervision and decision making limited; pay range of $7.25 – $9.25 per hour
    • Student Help Intermediate (HRS job code 94871): classification requiring some independent judgement and intiative; pay range of $7.90 – $12.00 per hour
    • Student Help Advanced (HRS job code 94872): classification requiring some advanced or specialized knowledge; includes graduate students and duties in teaching or administration; pay range of $8.90 – $17.00 per hour

Student Job Classification Guide
Work Study & Other Funding Sources
Check Work Study Balance in HRS

Payroll for North America>Payroll Processing USA>UW Work Study>Work Study Award Table

  • Grant funded accounts (144 accounts) are not eligible to recieve the work study assistance
  • Any monies paid prior to the acceptance of a work study award are not eligible for work study assistance
  • Students working off campus must have work study
  • International Students are not eligible for work study
Other funding sources are available to departments such as STEP funds. Click here for information on various options.
Credit and Hours Work Requirements
Credit Enrollment Requirement

Enrollment Verification in Local SIS PeopleSoft

Main Menu>Records and Enrollment>Enrollment Summaries>Enrollment Summary

  • Fall/Spring Term Employment: at least half-time enrollment (6 credits undergraduate; 4.5 credits graduate)
  • Summer Session: at least 3.0 undergraduate and graduate OR at least half-time for upcoming Fall term
  • May hire student attending another accredited school; student must meet minimum credit requirements and provide hard copy of class schedule showing credits enrolled; will pay FICA if not a UW System school

Hours Eligibility Guide

If student has more than one campus job, supervisors must work together between deparments to coordinate total hours student is working per week.

    • Federal Work Study: less than 25 hours per week while classes are in session and less than 40 hours per week when on break
    • Student Assistant: No more than 40 hours per week
    • International Students: No more than 20 hours per week while classes are in session

Office of Human Resources Contact Information

Monday – Friday 7:45AM – 4:30PM

Phone:  (920) 424-1166

Fax: (920) 424- 2021


Dempsey Hall 328
800 Algoma Blvd. 
Oshkosh, WI 54901