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Title Change Requests
UW Oshkosh allows University Staff to request a comprehensive review of a position to ensure the appropriate title is assigned and truly reflects the duties based on the specifications provided by UW System Administration. A Titling Committee was formed within the human resources department in order to review each request made and to come to a decision regarding the assigned title.

Why is there a formal process in place?  The title change process was established to provide University Staff an opportunity to ensure their position titles are an accurate reflection of the duties being asked of them.

How does it work? A University Staff member and their supervisor or Department Chair must mutually decide to request a title change based on an evolution or change in duties. The pair must review and revise the position description of the position being reviewed.

  1. Once the position description has been updated, a Title Change Request Form must be completed. This outlines the differences between the current position description and the revised position description, and the new title being requested.
  2. The form needs to be routed for signatures as listed on page 1 and the Titling Committee will review the request upon receipt.
  3. The Titling Committee will follow up with the supervisor or Department Chair first before notifying the employee about the committee’s decision. Once the supervisor or department chair is notified, the Titling Committee will follow up with a formal letter noting the decision.
  4. Based on the decision made, the employee and/or supervisor may appeal the committee’s decision. To appeal a decision, the supervisor of Department Chair must call a member of the Titling Committee to state their decision to appeal. The Titling Committee member will assist by explaining the remaining options.
Who sits on the Titling Committee? The Titling Committee consists of Shawna Kuether, Jo Fenrich, Shannon Lemke, and Karen Steinhofer.
Title Change Appeal Process

Title Appeal Committee Procedures

  1. Upon receipt of the title and pay range notice from Human Resources, the Department/Division and/or employee may file an appeal to the Title Appeal Committee.The written request must include rationale for the appeal request, including any relevant policy or title specifications to support the appellant’s position.
  2. The appeal must be filed within 21 calendar days of the receipt of the title notification and must be submitted directly to the AVC of Human Resources.
  3. The Title Appeal Committee will review, and to the extent possible, make a final determination and provide notification within 21 daysof receipt of the appeal. The AVC of Human Resources decision is final.

Title Appeal Committee

The Title Appeal Committee may include the Assistant Vice Chancellor of Human Resources, Director of Equity and Affirmative Action, and the Associate Vice Chancellor of Faculty and Academic Affairs.

Below are the considerations of the committee members when considering a title appeal request:

  • Recommendations either for or against the title should be based solely upon evidence of an error in the classification determination in accordance with the classification specifications.
  • Title appeal requests, which result in a finding that the position description reviewed was inaccurate, will be denied and the department/division or employee may resubmit a title review with an accurate position description.
  • A committee member unable to remain objective due to a current/past working, or personal relationship with the appellant shall recuse himself or herself from the process.
  • Committee members shall also recuse themselves in title appeal cases initiated from their employment department.
  • A written notification of the panel’s determination shall include reasons for the determination to the appellant.

Office of Human Resources Contact Information

Monday – Friday 7:45AM – 4:30PM

Phone:  (920) 424-1166

Fax: (920) 424- 2021


Dempsey Hall 328
800 Algoma Blvd. 
Oshkosh, WI 54901