Positions are assigned official titles based on position functions. The purpose of establishing an official title for each position or group of positions is to permit comparability of substantially similar positions across institutions and academic and administrative units. To ensure that titles assigned to filled positions are consistent and accurate, the review of formal title assignments will be on an ongoing basis and will be based on current position descriptions. The title change of a filled position may occur as a result of a substantive change in duties or progression within a title series. When functions of a filled position evolve over time such that the current title is no longer the “best fit”, or the incumbent gains a certain level of experience, a title change of the filled position may result. This process is identified either as a job re-titling, or a promotion/progression.
Title Change Request (Change in Duties)
Re-titling of a position occurs when there has been a substantive change in the duties and/or scope of responsibilities. The position has evolved over time, and the changes must be related to, or an extension of, the functions initially assigned to a position. Examples of such a title change would be University Services Associate 1 to University Services Associate 2 within University Staff title structure, or Administrative Specialist to Administrative Program Specialist within the Academic Staff title structure.
Change in duties: UW Oshkosh allows Academic Staff to request a comprehensive review of a position to ensure the appropriate title is assigned and truly reflects the duties based on the specifications provided by UW System Administration. The Titling Committee reviews each request made and to come to a decision regarding the assigns the appropriate title.
Title Change Request (Promotion/Career Progression)
Promotion/career progression is natural advancement within the area of specialty of the position, based on the incumbent’s successively greater experience, expertise, applied ability and responsibility within the title series. While there is an expectation that the position and incumbent will progress through different levels associated with the title series, the specific criteria and timeframes for progression may vary depending upon the functions of the position. Examples of such a title change within the Academic Staff title structure would be an Associate Student Services Coordinator to a Student Services Coordinator (no prefix); or an Accountant to an Accountant Journey.
As a general rule, formal re-titling as a Progression: This annual process occurs in spring and more information can be found on the Equal Opportunity & Access website.
Title Change Appeal Process
Title Appeal Committee Procedures
- Upon receipt of the title and pay range notice from Human Resources, the Department/Division and/or employee may file an appeal to the Title Appeal Committee. The written request must include rationale for the appeal request, including any relevant policy or title specifications to support the appellant’s position.
- The appeal must be filed within 21 calendar days of the receipt of the title notification and must be submitted directly to the AVC of Human Resources.
- The Title Appeal Committee will review, and to the extent possible, make a final determination and provide notification within 21 days of receipt of the appeal. The Title Appeal Committee decision is final.
Title Appeal Committee
The Title Appeal Committee will include the Associate Vice Chancellor of Human Resources, Director of Equity and Affirmative Action, and the Associate Vice Chancellor of Faculty and Academic Affairs.
Below are the considerations of the committee members when considering a title appeal request:
- Recommendations either for or against the title should be based solely upon evidence of an error in the classification determination in accordance with the classification specifications.
- Title appeal requests, which result in a finding that the position description reviewed was inaccurate, will be denied and the department/division or employee may resubmit a title review with an accurate position description.
- A committee member unable to remain objective for any reason shall recuse himself or herself from the process.
- Committee members are required to recuse themselves in title appeal cases initiated from their home department.
- A written notification of the panel’s determination shall include reasons for the determination to the appellant.